IBPS PO & Clerk 4-in-1 Document Guidelines: Photo, Signature, Thumb & Handwritten Declaration (2026)

Every year, over 3.5 million graduates apply for banking careers through the Institute of Banking Personnel Selection (ibps.in) across IBPS PO, Clerk, SO, and Regional Rural Bank (RRB) cycles. Unlike most competitive examinations that require only two assets, IBPS mandates a strict 4-in-1 document upload process: passport photograph, scanned signature, left thumb impression, and a customized handwritten declaration. Uploading any asset with incorrect ink color, dimension mismatch, or capital letter handwriting results in immediate registration disqualification. You can prepare all 4 assets conforming to official IBPS standards using Kagazo's IBPS Photo & Signature Resizer, Thumb Impression Resizer, and Handwritten Declaration Scanner.

Key Takeaways

• Asset 1 (Photograph): 200 × 230 pixels, file size strictly between 20 KB and 50 KB, light-coloured or white background, no cap or dark glasses.
• Asset 2 (Signature): 140 × 60 pixels, file size strictly between 10 KB and 20 KB, signed strictly with black ink pen on white paper.
• Asset 3 (Left Thumb Impression): 240 × 240 pixels (3 × 3 cm), file size strictly between 10 KB and 20 KB, made using blue or black ink pad.
• Asset 4 (Handwritten Declaration): 800 × 400 pixels (10 × 5 cm), file size strictly between 50 KB and 100 KB, written strictly in English with black ink.
• Zero Capital Letters Rule: Neither the signature nor the handwritten declaration may be written in capital BLOCK letters. Capitalized declarations are treated as impersonation and rejected.

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What Is the Exact Official Text for IBPS Handwritten Declaration 2026?

The official IBPS handwritten declaration must be written in the candidate's own handwriting in English using black ink on clean white unruled A4 paper without block capitals.

The verbatim text prescribed in official IBPS notifications on ibps.in is as follows:

"I, _______ (Name of the candidate), hereby declare that all the information submitted by me in the application form is correct, true and valid. I will present the supporting documents as and when required."

Critical Compliance Rules:

1. Self-Handwriting Mandatory: The declaration must be penned by the applicant themselves. If a scribe or cyber café operator writes the text, the application is summarily rejected during biometric document verification.
2. Strictly English Language: Declarations submitted in Hindi, Tamil, Telugu, or any regional language are not accepted under central IBPS guidelines.
3. Ink Color: The declaration must be written strictly using a black ink ballpoint or gel pen. Blue ink is explicitly rejected for the declaration text.
4. No Capital Letters: Writing the entire sentence in uppercase (capital) letters leads to automatic application cancellation.

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IBPS 4-in-1 Document Specifications Matrix

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Left Thumb Impression (LTI) Guidelines for Banking Aspirants

Candidates must use a standard blue or black stamp pad on plain white paper, taking care to press evenly without smudging ridge patterns.

• Right Thumb Exception: If a candidate does not have a left thumb (due to physical disability or injury), the right thumb impression may be utilized, provided the applicant explicitly states this in the online portal profile.
• Scanning Quality: Scanners must be calibrated to 200 DPI. Smartphone camera captures must be cropped tightly to the stamp boundary to remove surrounding tabletop shadows using Kagazo's Clean Document Scanner.
• Undersize Rejection: If a cropped thumb impression falls below 10.0 KB, the IBPS server blocks the submission. Kagazo automatically adds JFIF structural padding to lock the file securely at ~15 KB.

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How to Prepare All 4 IBPS Documents in 60 Seconds on Kagazo

1. Step 1: Open IBPS Photo & Signature Resizer and select the IBPS Photo preset (auto-locks at 200×230 px and 35 KB).
2. Step 2: Select the IBPS Signature preset and upload your black ink signature (auto-locks at 140×60 px and 15 KB).
3. Step 3: Switch to Thumb Impression Resizer to crop and calibrate your LTI to 240×240 px and 16 KB.
4. Step 4: Open Handwritten Declaration Scanner to boost handwriting contrast and compress to ~75 KB (within the 50–100 KB ceiling).
5. All conversions complete 100% locally in device RAM with zero watermarks and zero privacy exposure.