Professional Monthly Salary Slip & Pay Slip Generator
Generate professional corporate and SME monthly salary slips with automatic calculation of EPF, ESI, Professional Tax, and TDS. Bilingual format (English & Tamil) with company seal box. 100% private in-browser generation.
Bilingual Salary Slip / Pay Slip Generator
ENGLISH + தமிழ்Generate bank-grade corporate pay slips with custom allowances, logo upload, and isolated print.
APEX TECHNOLOGIES PRIVATE LIMITED
Tidel Park, 4th Floor, Rajiv Gandhi Salai, Chennai, Tamil Nadu - 600113
CIN: U72900TN2022PTC149870
| Employee Name | Employee ID | EMP-2024-89 | |
| Designation | Senior Software Engineer | Department | Engineering & Product |
| Bank Details | State Bank of India (••••••••8912) | IFSC Code | SBIN0001428 |
| PAN Number | ABCDE1234F | UAN / PF | 101298471928 |
| Working Days | 30 / 30 Days | Loss of Pay (LOP) | 0 Days |
| EARNINGS | AMOUNT (₹) | DEDUCTIONS | AMOUNT (₹) |
|---|---|---|---|
| Basic Pay | ₹28,000 | Provident Fund (EPF) | ₹1,800 |
| House Rent Allowance (HRA) | ₹14,000 | Professional Tax (PT) | ₹208 |
| Conveyance Allowance | ₹3,000 | TDS / Income Tax | ₹1,500 |
| Special Allowance | ₹7,500 | ESIC | ₹0 |
| Performance Bonus | ₹2,500 | ||
| Gross Earnings | ₹55,000 | Total Deductions | ₹3,508 |
* This is a computer-generated salary slip and does not require a physical signature when verified with employee ID and PAN.
Authorized Signatory
APEX TECHNOLOGIES PRIVATE LIMITED
Kagazo — 100% Free Sovereign Document & Exam Tools
Zero server uploads. Process passport photo sheets, 5-in-1 PVC ID cards, Aadhaar merges, and exam compliance in your browser RAM.
Key Technical Features & Architecture
Automatic computation of EPF (12% of Basic), ESI (0.75%), Professional Tax, and Income Tax TDS.
Clean tabular earnings and deductions layout compliant with SBI, HDFC, and ICICI loan verification standards.
Employee salary figures, bank account numbers, and PAN data are rendered exclusively in browser RAM.
Indian Payroll Statutory Deduction Limits (FY 2025–26)
Authoritative standards, formatting thresholds, and official regulatory guidelines:
| Payroll Component | Mandatory Statutory Limit | Applicable Wage Threshold |
|---|---|---|
| Employee Provident Fund (EPF) | 12% of Basic + DA (Wage ceiling: Rs 15,000/mo) | Mandatory for establishments with 20+ staff |
| Employees State Insurance (ESI) | 0.75% Employee, 3.25% Employer | Applicable on gross monthly wages up to Rs 21,000 |
| Professional Tax (PT) | Slab-based (Rs 0 to Rs 208/mo per state laws) | State-specific (Maharashtra, TN, Karnataka) |
| House Rent Allowance (HRA) | Typically 40% (Non-Metro) or 50% (Metro) of Basic | Tax-exempt under Section 10(13A) subject to rent receipts |
| Tax Deducted at Source (TDS) | As per employee chosen tax regime (Old vs New) | Deducted monthly under Section 192 |
| Net Salary Formula | Gross Earnings minus Total Deductions | Amount credited to employee bank account |
How to Generate a Professional Salary Slip in 5 Steps
Follow this verified 5-step process for instant compliance and verified results:
Enter Employer Details
Input company name, registered office address, corporate logo, and GSTIN / PAN identifiers.
Fill Employee Particulars
Provide employee name, designation, department, employee ID, date of joining, and bank details.
Specify Earnings Breakdown
Input Basic Pay, HRA, Dearness Allowance, Conveyance, and Special Allowances for the pay month.
Calculate Deductions
Apply automatic statutory deductions for EPF, ESI, Professional Tax, and voluntary loan recoveries.
Export Clean A4 Pay Slip
Review total gross vs net pay with automatic numbers-to-words conversion and export print-ready A4 PDF.
Common Payroll Slip Errors & Compliance Traps
Avoid common formatting errors, legal omissions, and calculation pitfalls:
Gross Minus Deductions Not Matching Net Pay
Manual Excel pay slips frequently contain rounding discrepancies between component sums and net salary. Kagazo calculates all line items with exact cent/paise arithmetic precision.
Calculating 12% on Gross Instead of Basic
EPF rules mandate 12% deduction on Basic Pay + DA up to the Rs 15,000 ceiling, not on gross earnings. Applying PF to gross reduces employee take-home pay illegally.
Omitting Bank Name, Account & IFSC
Banks reject salary slips submitted for home loans or visa applications if salary credit bank details are missing. Ensure employee bank and IFSC numbers are explicitly noted.
Omitting Total Working vs Paid Days
Auditors and visa consular officers look for effective working days, paid leave days, and LOP (Loss of Pay) count. Always include monthly attendance figures.
Frequently Asked Questions
Comprehensive technical, legal, and operational answers
Q1.Are salary slips generated by Kagazo legally valid for bank loans?
Yes. When stamped or signed by an authorized company director or HR manager, salary slips formatted with complete company details, PAN/GSTIN, statutory deductions, and employee bank details are fully accepted by banks for home, car, and personal loans.
Q2.Does this salary slip generator automatically calculate EPF and ESI?
Yes. You can enable automatic calculation toggles that apply standard statutory rules: 12% on Basic Pay for EPF (with optional Rs 15,000 statutory cap) and 0.75% of Gross Wages for ESI.
Q3.Can small business owners, contractors, and startups use this tool?
Yes. Kagazo is engineered for SMEs, retail shops, contractors, startups, and domestic employers who need to issue professional, standardized salary receipts without expensive HRMS software.
Q4.Is our company financial and employee payroll data stored online?
No. Kagazo works with 100% in-browser privacy. No payroll numbers, employee bank accounts, PAN numbers, or corporate records are uploaded to any cloud server or database.
Q5.Does the salary slip include the Net Salary amount written in words?
Yes. The generator automatically converts your net take-home pay into official Indian Rupee currency words (e.g., "Rupees Seventy-Five Thousand Four Hundred Only") preventing tampering.
Q6.Can I add our company logo to the pay slip?
Yes. You can upload your company logo directly from your device. It is embedded dynamically into the PDF header with high-DPI clarity.
Q7.What are the standard mandatory components of an Indian salary slip?
A compliant Indian pay slip must include: Company Name & Address, Pay Period (Month & Year), Employee Name & ID, Designation & Department, UAN & PF Number, Bank Account & IFSC, Earnings Table, Deductions Table, and Net Pay.
Q8.What is Professional Tax and how is it calculated?
Professional Tax is a state-level tax levied on salaried employees, typically ranging between Rs 150 to Rs 208 per month depending on state slabs (e.g., Maharashtra, Karnataka, Tamil Nadu).
Q9.Can I generate salary slips for contract or daily-wage staff?
Yes. You can customize earning headers to show Daily Wage, Overtime (OT), and Piece-rate incentives while disabling corporate benefits like PF and gratuity.
Q10.How should I print the salary slip for physical distribution?
Download the generated PDF, open in any PDF viewer, select A4 paper with Actual Size scaling, and print in crisp black-and-white or full color with space for company stamp and employee acknowledgement signature.